Moving office is an exciting time as it usually means your business is growing, and new opportunities are on the horizon. However, as exciting as possible, the moving office also comes with its downsides like cost and time constraints. If not planned carefully, moving an office can prove quite expensive and may even contribute to significant downtime, two things that can throw a wrench in your plans of scaling your business. Thankfully, there are a couple of things you can do to save both time and money. Here are some practical tips to make your next big move a successful one.
Sort Your Inventory Before Moving
The cost of physically moving all the office equipment, furniture, and other items from one location to another can quickly add up if you don’t sort your inventory. To save money, you will have to dispose of unnecessary items. It’s a simple yet practical way to reduce moving costs and make your new office clutter-free. An office relocation is a perfect opportunity to sift through your assets and cut down on your stock. If you can, consider donating unwanted items to charity, and you may even receive a tax-write off for being altruistic.
Opt For DIY Packaging
DIY packaging is also another way you can save on moving costs. You can usually acquire free boxes from department stores, liquor stores, and even local classifieds. Depending on the size of your business and how many items you need to move, you may be able to acquire enough boxes for packing, so you don’t have to purchase any. But, again, this is best done ahead of time, where you’re a few months away from moving your office to obtain as many free boxes as possible.
Of course, all those free boxes won’t do much if you’re left to pack all the office equipment by yourself. So ask your employees if they can lend a helping hand. The more help you can get, the faster you can relocate your office.
Move During The Off-Season
Timing plays an important role in an efficient office move. Peak moving season usually occurs during summer as it allows for more daylight hours for moving companies to work in. This means moving companies may charge lower rates in the off-season. If you can move during winter, fall, or early spring, you may encounter discounted rates on your office move.
Negotiate With Service Providers
Service providers usually offer discounted service upgrades for businesses that are moving offices. This is the perfect opportunity to take advantage of such offers by negotiating with service providers. You may be able to land a great deal on the internet, phone, cleaning, utilities, and electrical rates. While you may need to do a bit of research to find the best deals in your area, it can help your business money now and in the future.
Plan Ahead On Minimizing Downtime
One crucial factor that most business owners forget to consider is the amount of downtime it takes when moving an office. Aside from packing, there are many things to get done, like disconnecting IT equipment and searching for the right removals company. Unfortunately, all of this can lead to extended downtime and cost your business revenue. So plan ahead of time and make sure you have all the information you need to make the office transition as hassle-free as possible.
Hiring An Expert Removals Company
Office removals are usually more complex than a standard house move. This can take up a huge chunk of your resources and leave you feeling more stressed than ever. If you don’t want to deal with the hassle of moving office, we suggest hiring an expert removals company. A professional moving company can help facilitate the entire office removal process and eliminate all of the guesswork along with it. Some of the advantages of hiring office relocation specialists include:
- Comprehensive Moving Service – Removals companies have access to all the equipment they need to move even the biggest of offices. A fleet of well-equipped moving vehicles makes it possible to transport office equipment of almost any size without the risk of scratches or damages.
- Reduced Downtime – When it comes to office removals, efficiency is the name of the game. The sooner you can get your new office setup, the better it’ll be for your bottom line. Working with a professional removals company ensures that each step of the office smooth is as smooth as possible.
- Safety And Insurance – Office equipment is quite expensive, and the last thing you want is for them to get damaged during transit and not have any means of replacement. Professional removals companies are fully insured and are capable of providing compensation when loss or damage occurs. Also, professional removalists are experts at handling office items to ensure they arrive safely at your new workspace.
As with most things in life, moving to an office requires careful planning and consideration. First, of course, you want to make sure that your new workspace is set up perfectly to match the growing needs of your business. That said, most people find it challenging to keep the costs down during office removals. These practical tips will help you save money when moving office and help you invest in new assets that will elevate your business to the next level.